Where every signing connects.
Built for the people who make closings happen.
Notary Nexxus connects the people and organizations involved in signing operations. One platform takes the order, puts it in front of the right scheduler, finds the right notary signing agent, keeps everyone informed, moves the documents and sends the invoice. You choose how much of it runs itself.
One network. Three seats at the table.
Everyone who touches a signing works from the same record, with the view that fits their job.
Notary signing services
Take orders in, pick the right notary signing agent, follow every appointment and invoice the moment the work is done.
Notary signing agents
See the signings offered to you, accept or decline in one tap, and get every detail you need before you knock on the door.
Clients
Place signing orders, watch them progress and download what you need, without the phone calls and the email chains.
What’s coming.
We are building Notary Nexxus in the open with the people who will use it. These are on the roadmap, in the order the work actually needs them.
Dispatch desk
Every new order lands in one queue for your schedulers, with a live count of what needs attention. Grab it by hand, let it rotate round-robin between whoever is available, or route it by rule: a client’s preferred scheduler, a blocked one skipped, every hand-off logged.
Smart notary matching
Match every order to the right notary signing agent automatically, by client preference, your preferred list, past signings, ranking and distance. Or invite by hand. Your rules, your call.
Intelligent message hub
Every message lands on the right order on its own, by text, email or app. Urgent issues get flagged first, long threads are summed up in a line, and suggested replies save typing. Everyone sees only what they should.
Fair, transparent notary ranking
Every completed signing builds a 0–10 score from real work, not guesswork. Great notaries rise fast and stand-outs earn Superstar. Notaries see exactly why their score moved and can dispute a rating. Your team always knows who to send first.
Service-area map
Notaries set the areas they cover. Every signing is mapped, so dispatch sees who is closest at a glance and pricing follows the location automatically.
Intelligent document review
Secure storage with a full audit trail. Smart review checks every scanback for missing signatures, names, dates, email addresses and notary stamps, so mistakes get fixed before the package goes back.
Billing that runs itself
A completed signing triggers the invoice, per order, weekly or monthly. Send it from Notary Nexxus or your QuickBooks or Xero. Reopen an order and a corrected invoice replaces the old one.
Smart notifications & reminders
Confirmations, status updates and credential renewals go out automatically, in the app or by email, text or push. Reminders keep following up until the job is done, so no one has to chase.
Fully controlled. Fully automated. Or anywhere in between.
Some teams want to approve every assignment. Others want the system to find the notary, confirm the appointment and send the invoice while they sleep. Notary Nexxus is being built to do both, and to let you move the dial whenever you like.
Works with the tools you already use.
Your work flows straight into the software you rely on. No double entry.
Invoicing, your way
You choose who sends the invoice: Notary Nexxus, or your own QuickBooks or Xero. Either way, orders flow into your books and invoices go out. Need a change? Reopen the order and send a corrected invoice, with every change logged.
Your calendar
Signing appointments show up on the calendar you already use, and stay updated if times change.
Switching is easy.
Moving from another platform? Our team brings your clients, contacts, pricing, order history and documents over for you. Your preferred notaries are matched to our network and added to your list.
- Send us your exportA spreadsheet or your old system's download.
- We map and import itFields matched and duplicates caught before anything moves.
- You review, then go liveCheck it side by side before you switch over.